Ideally, the Project Manager and Project Board members should stay with the project throughout its life.
In practice, however, this may not always be possible and the project management team may change during the project.
A clearly defined team structure, together with comprehensive role descriptions outlining the responsibilities for each role, should help to alleviate disruption caused by project management team changes.
The use of management stages also allows a smooth transition for changes to the project management team.
Project roles should be reviewed for the next stage during the Managing a Stage Boundary process.
The use of End Stage Reports and Stage Plans can help to ensure that any handover procedure is thorough and well documented.
Although ideally the Project Executive and Project Manager should stay with the project throughout its lifecycle, a stage boundary provides an opportunity to hand over the role during the project if this is necessary.
A project may include a procurement stage, during which a supplier is selected to develop some of the project’s products.
Before the supplier has been selected, a senior representative from the procurement department may represent the Senior Supplier on the project.
After the supplier has been selected and the project moves to the development stage, a senior representative from the selected supplier’s organization could be included on the team as a Senior Supplier.
Further details of project management team roles and their associated responsibilities are provided in the folder ‘roles and responsibilities’ as part of the product package. These include role description outlines, which should be tailored to the needs of the specific project and each specific appointment.
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