Prince2 header
products page

PRINCE2 2009 - Managing Product Delivery part 5

Activities

Accept a Work Package

The fundamental principle is that before a Work Package is allocated to a team, there should be agreement between the Project Manager and the Team Manager as to what is to be delivered, the reporting requirements, what constraints apply, any procedures to be applied, and whether the requirements of the Work Package are reasonable and can be achieved.

Diagram 1 shows the inputs to, and outputs from, this activity.

Managing Product Delivery activities diagram 1 smallManaging Product Delivery activities diagram 1

Diagram 1

PRINCE2® recommends the following actions:

    Review the Work Package:
    • Obtain any referenced documentation
    • Clarify with the Project Manager what is to be delivered
    • Negotiate with the Project Manager, on behalf of the team, the constraints within which the work is to be done
    • Agree tolerances for the Work Package
    • Understand the reporting requirements
    • Understand how, and from whom, approval for the product(s) is to be obtained
    • Understand how the approved product(s) is to be formally handed over
    • Confirm how the Project Manager is to be informed about the completion of the Work Package
  • Produce a Team Plan to show that the product(s) can be completed within the given constraints. Consult with Project Assurance (supplier) that the Team Plan is viable and in accordance with relevant supplier standards. Seek necessary approval for the Team Plan (although in a commercial customer/supplier relationship, it may be inappropriate for the Project Manager to review and approve the Team Plan, in which case the key milestones will be summarized in the Work Package. In a commercial context, the Senior Supplier may review and approve the Team Plans)
  • Undertake a review of the risks against the Team Plan, and advise the Project Manager of any additional or modified risks (and if the Work Package allows the Team Manager to directly log the risks, then the Team Manager should update the Risk Register)
  • Consult with Project Assurance as to whether any extra reviewers are required and ensure that the Quality Register is updated accordingly (check the Work Package for the procedure to update the Quality Register)
  • Agree to deliver the Work Package

Diagram 2 shows the responsibilities for this activity.

Managing Product Delivery activities diagram 2 smallManaging Product Delivery activities diagram 2

Diagram 2

PRINCE2® is a Registered Trade Mark of the Office of Government Commerce in the United Kingdom and other countries.

This product contains EVERYTHING in the publications:

Managing Successful Projects with PRINCE2 - 2005 edition
Managing successful Projects with PRINCE2 – 2009 edition
Directing Projects with PRINCE2.
plus:
The Complete Project Management package.

And much more besides - at a fantastic price.